fbpx

COVID-19 Information For Employees

Last Update – 09/23/20 @ 4:00 PM

Family Webinars are Online – Situation Saturday

It's Situation Saturday, once again! This week our Executive Team met with families for a webinar update, reviewing some of the changes and updates to our protocols. That webinar can be viewed on our COVID-19 update page, and below. If you have any questions about the...

Cluster Action Initiative – Situation Saturday

It's Situation Saturday once again, and we have some state-wide news to pass on to you. You might have seen on Thursday that the Governor shared information about a new "Cluster Action Initiative." This will affect the way we reserve visitation times for those living...

Adjusted Re-Opening Plans for Education – Situation Saturday

With the increase of COVID cases in the Oneonta community over the past week, we are reminded how fortunate we all are to have ZERO reported cases with any residential adult or child, or any day student or pre-school child which we support. We are, however, very aware...

Reopening Programs – Updates for Families

On Monday, August 10 and Tuesday, August 11, Springbrook invited families to view webinar presentations to discuss the reopening and reimagining of services across our programs. If you missed a session which pertains to you or your loved ones, please view the...

Reopening Plans – Situation Saturday

Happy Situation Saturday! Today we want to encourage family, friends, and staff to attend one of next week's scheduled Family Webinars. On Monday, August 10 and Tuesday, August 11, we are hosting a series of webinars for families regarding our Reopening Plans....

Recent Updates and Resources

The updates to the left are blog posts with our responses to the most current information available at the time. To avoid contradictory information, only the three most recent updates are posted, though the entire thread can be found here.

Staff Travel

Unnecessary travel at this time is irresponsible and increases the possibility of exposure to the employee, other staff members, and our residents.

Important Reminders
  • All employees should follow all travel guidelines and warnings put forth by the CDC. There should be no international travel
  • Employees should only commute between their home and work location, or to access essential services within their home communities
  • Employees should avoid all unnecessary travel within our region, the state, or the US
  • Noted hotspots change daily and are found throughout the state and country. Staying as close to home as possible is the best way to avoid hotspots

 

Required Travel Reporting
  • Employees are required to report any planned travel to their supervisor at least two weeks in advance. This is a COVID-19-specific addition to Springbrook’s regular PTO policy.
    • Employees must report any planned travel, even if the travel occurs on regularly scheduled days off and does not require the use of PTO.
  • Employees are required to report any emergency/unscheduled travel outside of our region to their supervisor prior to returning to work after said travel.
  • After any travel outside of our region (planned or unplanned), the employee will be assessed by Springbrook prior to being approved for return to work.
    • Based on the assessment, the employee may not be permitted to return to work until completing a mandatory 14-day isolation. If isolation is required, it will be unpaid (the employee may use PTO if they have it)
      • After completing the 14-day isolation period, the employee will be assessed by Springbrook prior to being approved for return to work
    • The Springbrook assessment will include (but is not limited to) a review of the area(s) an employee traveled to, the length of time a place was visited, and the activities pursued while away. Springbrook will use the most up-to-date hotspot listings from the CDC and New York State Department of Health in this assessment.

Home Units

Below are the guidelines for staff working within a home unit:

YOU ONLY WORK IN ONE HOME

All direct support employees are assigned to work in only one home

COMPLETE THE HEALTH MONITORING CHECK-IN PROCEDURE BEFORE REPORTING TO WORK

All direct support professionals working in a home unit received detailed instructions via email to complete check-in procedures. Additionally, if you work an extended shift, temperature checks must be repeated every 12 hours.

KEEP YOUR MASK ON AT ALL TIMES

Keep your face mask on for the entire work shift. Additional training has been provided for the use, cleaning, storage, and disposal of personal protective equipment (PPE)

WASH HANDS THOROUGHLY AND OFTEN

Sing “Happy Birthday” through twice; once for yourself, once for a person who you are supporting so they too can stay healthy and safe!

DO NOT LEAVE THE HOME UNIT UNTIL THE END OF YOUR SHIFT

Once you arrive at your work location, you must stay at your work location until THE END OF YOUR SHIFT. You may not leave for meal or break times.

NO TRIPS TO ANY STORE FOR ANY REASON

If you are missing an ingredient for a meal or a supply for a project, find a creative alternative, or switch your meal/activity until you can safely acquire what you are missing.

DELIVERY ORDERS & PICK-UP TAKEOUT

“Take Out” includes any fast food or drive-thru. Employees may take residents and students to pick up take out orders ONLY with Manager approval.

USE SPRINGBROOK'S OUTDOOR SPACES

With prior approval, Home Units may visit city or village parks. Community Homes may take community walks along approved routes. You can take a drive with residents, but everyone must stay in the vehicle at all times (staff and residents), all must wear masks, and the vehicle must remain at 50% capacity. If you would like to enjoy some time outside, we recommend scheduling a time to use Springbrook’s Oneonta Campus or Main Campus outdoor areas for safe outdoor time.

The Main Campus playground may only be used by one residence at a time and is reserved for Community Homes use on Sundays from 3 pm to 6 pm. Please bring disinfecting wipes when visiting the playground, as equipment must be disinfected before and after use by each house. Home unit employees have received instructions on reserving this space

CLEAN AND DISINFECT THE HOUSE THROUGHOUT THE DAY

Any surface that is near a high-traffic area, or touched by multiple staff and/or residents needs attention several times per shift.

DO NOT ALLOW ANY PERSON WHO IS NOT ASSIGNED TO THE HOME UNIT INTO THE HOUSE, FOR ANY REASON

This includes repair/service vendors, deliveries, even other Springbrook employees (like IT or Administrative staff). Facilities staff may enter the home ONLY to fix issues that could negatively affect the health or safety of residents in the home. If staff have a question about someone asking to enter the home, they are to contact the Administrator on Call (AOC).

KEEP YOUR DISTANCE WITHIN THE HOME

This is a new way of delivering support. It might seem counter-intuitive to stay away to show you care, but you could help save a life by doing just that.

EAT ALONE IN A PRIVATE ROOM

Communal (“family-style”) meals between staff and residents in a shared space in the home should not take place. For your scheduled meal times, find a private room in the home that is not used by residents. Do not eat in shared spaces, like dining/living/sitting rooms (even if no one else is in the room with you).

TAKE BREAKS ALONE

This sacrifice in the short-term will benefit all in the long-term

Building Use Procedures

As our regions begin phased reopening, Springbrook’s priority is (and always has been) the health and safety of each person who is a member of our amazing community – residents, students, and employees.
 
For the safety of all, we have established a set of Rules and Procedures for using our many buildings. These rules apply to all Springbrook employees and are effective Monday, June 1. We appreciate your continued commitment and cooperation as we move together toward a new “normal.”
Important Reminders
  • All employees working remotely should continue to do so. These rules and procedures are NOT a mandate to return to the office
  • Unnecessary use of Springbrook’s facilities at this time increases the possibility of exposure to all employees
  • Only employees with job responsibilities that require the use of a Springbrook facility are to use Springbrook’s buildings at this time. A supervisor will tell you if you are required to go into a building to complete a job responsibility
  • ANY employee using any Springbrook facility must follow the rules outlined below:
Building Use Rules
  • Wear a face mask!
    • Masks must be worn in building parking lots
    • Masks must be worn in all entrances, exits, hallways, and corridors (any place where you may interact with another person)
    • Masks may be removed when an employee is alone in an office with the door closed
    • Masks must be worn within offices when another employee is present (even if someone just “pops in” for a moment)
  • Avoid unnecessary interaction with other employees when in a Springbrook building
  • All Conference Rooms and shared spaces (like break areas, lounges, etc.) are closed until further notice
  • Clean all equipment and surfaces
    • Office equipment like printing/scanning stations must be wiped with a sanitizing wipe before and after each use
    • Frequently touched surfaces like desktops, countertops, light switches and door knobs should be wiped upon entry to a space and when exiting
  • Wash your hands frequently
  • If possible, avoid using restrooms
    • All public restrooms in Springbrook buildings are being renovated to “touchless” spaces. Until those renovations are complete, please plan accordingly. Restrooms are spaces with an increased risk of exposure. If possible, avoid using public restrooms
Building Check-In Procedure
In the coming week, every Springbrook location will have a Health Check-in Station at the entry points listed below. Before entering a building, STOP at the check-in station, complete the Health Monitoring Check-in Procedure, log your entry, then proceed into the building. You must check-out at the same station when you leave the building.
 
Maintaining accurate logs of staff use of buildings is critical. Check-in logs will enable us to complete contact tracing, should the need arise.
Building Use Schedule
Use the following schedule for all Springbrook buildings:
  • Last Name A – M = Odd Days
  • Last Name N – Z = Even Days
Examples:
  • John Doe may go to his office for required duties on June 1, 3, 5, 7, 9 etc.
  • Jane Smith may go to her office for required duties on June 2, 4, 6, 8, 10 etc.
John and Jane are never at the office at the same time, even if they work in the same department.
Assigned Building Entry & Exits
Use the following assigned building entry/exit points for your department, or the department you are conducting business with:
 
The School at Springbrook
  • 1st Floor Entry: Staff who work on the 1st floor
  • 2nd Floor Entry: Staff who work on the 2nd floor
  • 3rd Floor Entry: Staff who work on the 3rd floor
The White Building
  • Main Entrance: All Staff
Family Engagement Center
  • Right Side (staff) Entry: FEC Staff
  • Main Entrance: All Others
The Oneonta Campus
  • Kids Unlimited Preschool Entrance: Kids Unlimited, Quality Assurance
  • Main Entrance: IT, Training, Community Homes, Community Services
  • Back Entrance, Program Side: Day Hab Staff, Dietary, Behavioral, Therapy
The Wellness Clinic (Main Street)
  • Main Entrance: All Staff
Norwich Office
  • Main Entrance: All Staff
Norwich Day Habilitation
  • Main Entrance: All Staff (use back parking lot building entrance)
Binghamton Office
  • Main Entrance: All Staff
Ithaca Office
  • Main Entrance: All Staff

Pin It on Pinterest

Share This